Reopening Checklist: Here are some tips for easily reopening your facility!

Table of Contents

Tee Sheet Settings

Set Start and End Dates for Availability

Set the start and end dates for tee time availability in Tee Sheet Settings to match your season opening and closing.

Adjust for Daylight Savings Time Changes

Don’t forget to adjust tee times to account for the daylight savings time change in early spring. Block or restrict tee times in the early morning when it is still dark.

Pricing

Rack Rates

Update prices for the new season. Set correct start and end dates on each rate to activate seasonal pricing.

Helpful Tip: To check when rates ends, sort by the end date to verify the months and year are correct. 

Class Rate Management

Update any price increases. If you have an end date for class rates, check your Class Rates “Start Date” and “End Date” to ensure they did not expire at the end of 2023.  Update any needed Class Rates for proper billing.

Helpful Tip: We recommended setting the end date far out (2029 instead of 2025) for recurring class rates.

Holiday Rack Rate

Holiday Rates

Set up holiday rates to activate automatically each year without needing date adjustments. Classify it as a 7-day-per-week rate and activate it only on the holiday.

Inventory

Modifier Groups

Ensure your modifier groups are current by adding or updating any new items, apply updates to existing modifier groups, and verify that they are correctly attached to the relevant products.

Register

Update Quick Menu 

Update your most commonly used items for faster checkout.  

Updated Price Schedule

Please adjust your pricing for happy hour, weekday promotions, and other special offers to match the upcoming season.

New Subdepartments

Confirm that the appropriate printers are connected to each new subdepartment to facilitate seamless integration IE (KDS).

Additional Tips

Update Course User List

Update the course user list to ensure employees who are not returning do not have access to the system. 

Read The Full Guide

Remind Customers About Member Portal

Remember to remind your members to utilize their Member/Customer Portal , ensuring they have direct access to personalized services and support.

Incorporate this video into your communication HERE

Update Mobile App Builder

Update the mobile app builder to accommodate any changes. Remove existing sections or add new ones for enhanced functionality.

Read the Full Guide

Test Hardware and Connections

Ensure that all your hardware is functioning correctly by powering on computers, testing internet connectivity, and verifying the operation of all printers, including the kitchen printer. For any technical issues, please contact your IT department for assistance.

Verify Third Party Credentials

To make sure the accurate rates are sent to your third-party provider, follow these steps:

  1. Go to Rack Rate Management and choose the rates that need to be provided.
  2. Next, go to Tee Sheet Settings and click on Channel Partner Distribution to review the providers you’re sharing rates with.

Read The Full Guide

Card Connect

Navigate to Settings and select ‘3P Integrations’ to verify your credentials. If you’ve added ACH (Automated Clearing House) as a payment option, click on ‘Verify’ to confirm whether the credentials entered are correct or incorrect.

Read The Full Guide

Cancellation Policies

Update your cancellation policies and consider displaying them on iframe banners for enhanced visibility and clarity.

Read The Full Guide

Customers With Saved Cards

For customers with saved cards, go to reports and apply a filter for expired cards to ensure all payment information on file is current and valid.

Read The Full Guide

Verify Any Tax Rate Changes

Confirm any changes to tax rates and ensure that General Ledger (GL) Codes are correctly assigned to their respective tax categories.

Read The Full Guide

For additional assistance  explore helpful articles and how-to guides at learn.clubcaddie.com!

Common Questions

I have a member who has a membership, but the tee sheet does not default to $0.

Be sure to check the Class Rate has not expired. Also, ensure the membership is set up correctly under that profile, and the correct class is applied. 

I do not see rates in the tee sheet when booking. 

  Booking Windows

If you do not see rates in your tee sheet, you will want to verify under tee sheet settings that the booking window is set for enough days to view the date you are looking to book with rates as well as the POS booking window.

  Rack Rate Management

If you see the booking window is X number of days for customers, you can adjust that so staff can view and select rates outside of the set booking window.

Ensure your rates start on 1/1 and end on 12/31, and you have a rate for all times of available tee times. 

Why can’t a member see the member portal after logging into the mobile app?

Ensure they are logging in with the SAME email address associated with their Club Caddie profile.  Additionally, verify that they have an active membership classification.

If you need further assistance, don’t hesitate to reach out to our chat support team – we’re here to help you succeed! 

Share this article with a friend
Scroll to Top

Create an account to access this functionality.
Discover the advantages