What are the key features of a Membership Portal and why does your club need one?

Table of Contents

Offering a member portal for your country club members can provide a number of benefits, including:

  1. Enhanced Member Experience

A member portal can offer your members a personalized, convenient, and secure way to access and manage their club account, reservations, payments, and more. This enhances the member experience by providing them with a simple and efficient way to interact with the club, which can lead to increased satisfaction, retention, and loyalty.

  1. Improved Communication

A member portal can also improve communication between your club and your members. By offering features such as news updates, event calendars, and messaging, your members can stay informed about the latest club news, activities, and offerings. This can help foster a stronger sense of community among your members and keep them engaged with the club.

  1. Increased Efficiency

A member portal can also increase efficiency for both your members and your club staff. For example, members can easily make reservations, pay bills, and update their account information, without the need for phone calls or in-person visits. This can help reduce administrative tasks for your staff, freeing them up to focus on other important areas of the club.

  1. Data Collection and Analysis

A member portal can also provide your club with valuable data collection and analysis capabilities. By tracking member usage, preferences, and behaviors, your club can gain insights into how to better serve your members and attract new ones. This can help you make informed decisions about club operations, marketing, and member engagement strategies.

  1. Revenue Generation

Finally, a member portal can also help generate revenue for your club. By offering features such as online bill pay, event registration, and merchandise purchases, your club can increase convenience for your members and make it easier for them to spend money at the club. This can help increase overall revenue and profitability for the club.

What are the key features that should be included in a Member Portal?

1. Membership Management: Golf membership software lets club managers easily manage memberships, including tracking member information, renewal dates, and payment history.

2. Automated Billing and Payment Processing: Members receive system-generated statements and the software bills the members are their due date.

3. Tee Times and Activity BookingBook tee times, courts, lanes, spa services, simulators, lessons, and more. The system knows your Members and applies the right booking windows, rates, discounts, and other privileges. Members can book online from a course website or from a mobile app. They can also call in and book on the tee sheet.

4. Purchase History: Members can see receipts, tips, and all transaction details in real time from their mobile phone or a country club website’s member portal.

5. Payment History: Members can see all payment history and get real-time ledger balances.

6. Minimums: Members can see minimum balances in real-time, avoiding phone calls to the club’s member director or member coordinator.

7. Bulletin Board: Announcements sent by text, e-mail, push-button notification, and to your club’s website and social media, all from one place.

8. Event Registration: Promote club events like group lessons or clinics, Easter brunches, or Comedy Nights to all members, prospects, or subsets of them.

9. Sub-Account Administration: add or administer family members and babysitters.

10. Directory: View other member’s information. Communicate with them directly.

11. Scoring and Golf Data: view previous rounds, edit scores, view playing history, and cancel tee times.

12. Mobile App: Order food and beverages, reserve tee times and other activities take dining reservations, show member portal details, have direct message conversations, offer rangefinder and digital scorecards, event registration, and announcements.


In conclusion, offering a member portal can provide numerous benefits for your country club and its members. From enhancing the member experience to improving communication, increasing efficiency, data collection and analysis, and generating revenue, a member portal can help your club operate more effectively and efficiently. If you haven’t yet considered offering a member portal, it may be worth exploring the options available to see how it can benefit your club and its members.

Share this article with a friend
Scroll to Top

Create an account to access this functionality.
Discover the advantages